Projectors for Office Use: How to Choose the Right One?

by Ricoh Malaysia 27 Oct 2021

With an office projector, your meetings can run smoothly, presentations jump right off the screen, and boring stats become more vibrant and engaging.

However, choosing the best projector for your business involves considering both your needs and the technical capabilities required to meet those needs.

Take a step back to examine your needs and installation conditions before considering the equipment itself. This ensures that you get the finest projector for office use.

You need to consider the size of the room, the number of attendees, lighting conditions, multiple projectors, and the needs of the presenter, among other things.

After considering factors such as your office space, you need to consider the technicalities of the projector to determine which one is best for your office needs.

  1. Brightness

    The most significant thing a projector's brightness rating should tell you is how well the projector can cope with ambient light, which is measured in ANSI lumens.

    As a result, if you want to set the projector in a room without blinds, you should seek projectors with at least 4000 lumens or above.

  2. Resolution

    The resolution of your projector refers to the number of pixels it can display. XGA is now the most popular resolution for office projectors (1024 horizontal pixels x 768 vertical pixels).

    However, most recent laptops now feature a resolution of 1080p Full HD (1920 horizontal x 1080 vertical pixels) or greater. 1080p resolution office projectors are becoming increasingly common, despite being more expensive than XGA resolution.

  3. Contrast

    The contrast gives your image depth. When showing PowerPoint presentations, this isn't usually a big deal because they're usually rather flat.

    We usually advise against paying too much attention to contrast since it might be deceiving.

    The amount of ambient light in your space affects image contrast, and because there is no industry standard for contrast values, they can vary greatly between manufacturers.

  4. Lamp life

    Lamp life in most projectors ranges from 2000 to 8000 hours. This parameter refers to the lamp's 'half-life,' or the point at which the light is half as bright as when it was new.

    Most office projectors offer an option to run in "eco mode" in the menu options. When used in this mode, the brightness output is lowered by around 20%, but the lamp life is extended. When comparing specifications, check for standard and eco light hours included in the specifications.

  5. Remote control

    There are projector options such as single-button controls that allow for preset selections for brightness and other settings.

    One-button settings that decrease screen brightness when your content is paused (combined with automatic dimming when the projector is inactive) minimize power consumption and increase the lamp's life – for energy and cost-savings innovation that's good for the environment as well as your budget.

  6. Ceiling mounts

    The great majority of office projectors are bought to be mounted on the ceiling of a meeting room. Here are some things to think about if you want to place your office projector on the ceiling:

    • Is there a false ceiling or a solid ceiling in your meeting room?
    • Do you need to take the projector down now and then?
    • Do you require theft protection? Is it your intention to hide the projector?
    • Is it possible to drill through your ceiling?
    • What path will your cables run through?

    Consider these questions ahead of time to save time. Wireless projectors may also be a good option for ease of installation.

  7. Ease-of-use Extras

    Smart design features can make projector use and maintenance easier and more fun. Such features include cable management hoods, which decrease cord clutter (and tripping risks), and easy-access lamp doors can save time, reduce frustration, and improve maintenance efficiency.

In a nutshell

Choosing an office projector, like so many other consumer products these days, can be a breeze if you have the right knowledge.

If you are aware of these prerequisites, choosing a suitable projector can be an easy task. For further enquiries, please feel free to get in touch with our specialists.