How to Choose the Right All-in-One Printer?

14 Aug 2021

All-in-one printers, often known as multifunction printers or AIOs, can perform a variety of tasks. An all-in-one printer, copier, and scanner can all print, copy, and scan—and many can even fax if necessary.

As a result, the greatest all-in-one printers can manage all of your home or office's paper-handling tasks.

It's not difficult to find an all-in-one printer for your home or workplace. Budget and needs play a role in choosing the right all-in-one printer. Over the last few years, all-in-one printers have only improved in terms of efficiency and cost.

You'll still have the option of choosing between laser and inkjet printers, as well as colour and black-ink printers.

When choosing an all-in-one printer, keep the following in mind to help you decide.

  1. Functionality

    When looking for an all-in-one printer in Malaysia, the first question to consider is what features it has to have. All-in-ones usually feature scanning, copying, and, in some circumstances, fax capabilities in addition to printing.

  2. Print Engine

    The device's print technology is the second thing to think about when buying a multifunction machine. Inkjet or laser? There are several benefits to using inkjet printers. Lasers are more costly than replacement cartridges.

    Overall, inkjet printers are less expensive. Inkjet printers are also capable of printing on a larger range of materials.

    However, laser printers offer a few benefits of their own. The print quality is usually better and more consistent, and the prints are usually less expensive in the long term. Additionally, lasers are quieter. However, they are nearly usually bigger than their inkjet counterparts.

  3. Scanning Features

    If you are scanning many multipage documents, get an all-in-one printer with a good automated document feeder. The ability to load several pages at once into the document feeding tray of the device, rather than having to feed each page individually, will save time.

  4. Resolution of the Print

    When print quality is crucial, pay close attention to the multifunction machine's black and colour print resolutions. DPI is a unit of measurement for print quality. It is preferable to have a higher DPI.

  5. Printing Performance/Duty Cycles

    Inkjet and laser printers at the entry-level can produce black pages at speeds of 20 to 30 pages per minute. Colour prints, especially on inkjet printers, take longer to generate.

    Keep in mind that when quoting maximum pages per minute, manufacturers generally include the inkjet's draft mode print quality. Laser printers are known for producing higher-quality prints in a shorter amount of time.

    It's also important to think about duty cycles. If a machine designed to handle 2,500 printouts per month is utilized in an environment that requires 5,000 or more prints per month, it will require more frequent cartridge changes and will most likely have a shorter service life.

  6. Network Connectivity

    When choosing an all-in-one printer in Malaysia, network connectivity is an important consideration. Choose a multifunction device with an inbuilt Ethernet network port if it will be used by numerous people or computers, whether for scanning or printing.

    A multifunction device's service capability is effectively restricted to a single PC if it doesn't have network connectivity.

  7. Duplex Printing

    Duplex printing is an element that's often overlooked. Organizations that need to print anything from reports to forms using both sides of a sheet of paper will find themselves out of luck if they buy an all-in-one device that doesn't support duplex printing.

    Check to ensure that the model you select matches your needs.

  8. Availability of New Cartridges

    Whether the cartridges are inkjet or laser, the cost of replacement cartridges is the same. It's another thing altogether to find replacement cartridges.

    You can guarantee that replacement ink is easily accessible and that the cartridges perform as well as they did when the machine was new by sticking with reputed brands and utilizing only ink cartridges supplied by the original manufacturer.

All in All

Your needs will determine the best all-in-one printer for you. You may require a laser printer in your home or workplace if you print frequently.

However, if you work from home, print seldom, and regularly print photographs, an inkjet printer is likely your best choice.

Thanks to many alternatives at various pricing, it's simpler than ever to locate the right all-in-one printer for your specific needs.